Rather than deleting accounts and transactions that you no longer use, you can group old accounts together, creating an archive of your old transactions.
The steps for handling closed accounts in PocketSmith can be found here: Dealing with a closed bank account in PocketSmith.
Note
Currently, only transactional accounts are able to be archived/grouped. Assets and debts cannot be grouped.
Creating an archive group
When creating an archive group, it's best to create a new offline account to act as a primary account (scenario) for the group. This step makes it easier to distinguish and make changes to individual accounts within the group and acts as a container for the group.
Once the new offline account has been created, you can group any accounts you'd like to archive with this primary account.
Step 1: Create a new offline account to act as the group's primary account
- Head to the Account Summary
- Select the existing bank you'd like to add the new account to from the left side panel (you can use any bank).
- Click + New offline account in the toolbar and select From a file import
- Fill in the account details as follows:
- Set the account name to be the name you would like the account group to have,
- Set the currency to match the accounts that will be grouped (an account group must be one single currency)
- Leave the opening balance as 0.00
- Select the Account type
Then, click Save and continue.
- Your account is now created! Because you won't be adding bank files, click the X on the top of the form.
Step 2: Add accounts to your account group
Once you've created your group container, you can add any accounts you'd like to archive as outlined below
Group accounts via the Organize Accounts & Scenarios page
- Head to Organize Accounts & Scenarios (Manage > Organize Accounts & Scenarios)
- Navigate to an account you would like to archive
- Hover over Manage to open the drop-down menu and select Group
- Next, choose the offline account you created as the group container from the drop-down menu.
Then, click Group account
- Repeat the above steps to add any other old accounts to this group
- Your new grouped account will appear together on the Organize Accounts & Scenarios page, and you'll be able to see the accounts within the group
- Consider moving your archive group to display at the bottom of your account list as outlined here: Change the display order of your accounts
Group accounts via the Account Summary page
You can also group accounts together from the Account Summary. However, if you want to ungroup them, you will need to do this from the Organize Accounts and Scenarios page.
- Head to the Account Summary
- Navigate to the account you would like to add to the group
- Click MANAGE ACCOUNT and select Group account
- PocketSmith will ask you which account you would like to group the account with - select the offline account you created as the group container.
- In the Edit account modal that appears, click SAVE
- Repeat for any additional accounts you would like to add to the group
- Your account group will now appear on the Account Summary
Hiding a group from the Net Worth page
If you would like to hide the accounts in a group from the Net Worth page, then you can do this from the Account Summary page.
- Select MANAGE GROUP
- Click Edit group
- Open the Other settings tab and uncheck the check box:
- Select Save and now the accounts included in this group will no longer show on the Net Worth page 🙌
